Configure an Apparatus

View an Apparatus

You need Apparatus Manager, Apparatus Checks Coordinator, or Apparatus Checks Participant permissions to view an apparatus.

On a browser, go to https://apparatus-checks.platform.firestationsoftware.com/select-apparatus. You may need to sign in.
Select the apparatus you want to view.

The apparatus overview displays apparatus details, the most recent apparatus check, and the current inventory list for the apparatus.

Edit an Apparatus

You need Apparatus Manager permissions to make these changes.

Follow the View Apparatus steps above to select an apparatus.
Click the Edit Apparatus button at the top of the page under the page title, or in the Apparatus Details section, click the gear icon button to open the menu and select Edit.
In the modal form, enter apparatus details and click Save.

Manage Inventory

You need Apparatus Manager permissions to make these changes.

Follow the View Apparatus instructions above to select an apparatus.
In the left menu select Inventory.

Open the Apparatus Inventory screen by clicking the "Inventory" link in the apparatus configuration sidebar.

This screen allows you to set-up and configure the compartments and items for the apparatus. You also use this screen to upload photos of compartments and items.

Saving Inventory

When you are finished editing the apparatus inventory, you must click "Save Inventory" to save your changes before leaving the Apparatus Inventory screen. If you do not click this button, your changes will be lost.

Creating Compartments

There are two types of compartments: top-level compartments and sub-compartments. Top-level compartments are listed directly under the apparatus. These are the compartments that show up for assignment when running an apparatus check. Sub-compartments are compartments that go inside other compartments. Sub-compartments let you organize complex inventory hierarchies.

Creating both top-level compartments and sub-compartments is very similar. Also, a compartment can be changed from a sub-compartment to a top-level compartment (or the other way around) after the compartment has been created.

To create a top-level compartment, click the "Add Compartment" button near to top of the Apparatus Inventory screen.

Fill out the new compartment details in the modal dialog box, then click "Confirm".

Creating sub-compartments is very similar: create a sub-compartment by clicking the gear on the right-side of the compartment that you want to contain the new sub-compartment. In the dropdown menu click the "New Compartment" option.

This will open the same "New Compartment" modal. Fill out the details and click "Confirm" to create the new sub-compartment.

Important Note: Be sure to click "Save Inventory" (at the top of the screen) once you are finished adding compartments. The new compartments are not saved until you click this button.

Creating Items

Items are added to compartments by clicking the gear on the right-side of a compartment, then click the "Add Item" option in the list. The item will be added to the compartment selected.

Fill out the compartment details in the "New Inventory Item" modal dialog box, then click the "Confirm" button to create the inventory item.

Important Note: Remember to click the "Save Inventory" button after creating new inventory items. The new items are not saved until the "Save Inventory" button is clicked.

About Name & Nickname

Inventory items and compartments have both a Name field and a Nickname field. The Name field is required on both compartment and item, the Nickname field is optional. These fields are used to enter a fully descriptive name and an abbreviated or shortened name.

The Name field is used as the name of the compartment/item in both the Fire Station+ Apparatus Checks and the Fire Station Desktop app. If you choose to enter a nickname, this is used only in the Fire Station+ Apparatus Checks.

For example, an item with the name "A.1. Hose" but with the nickname "Hose" will show up as "Hose" in the Fire Station+ Apparatus Checks but will show up as "A.1. Hose" in the Fire Station Desktop app.

Note: Because the Fire Station Desktop app does not support sub-compartments, all compartments and sub-compartments on an apparatus show up as top-level compartments in the Fire Station Desktop app. For this reason, it can be helpful to use the name field to indicate which compartment a sub-compartment is in, then enter simply the sub-compartment name as the nickname. This makes it possible to indicate where a sub-compartment is located in the Fire Station Desktop app while still having simple compartment names to make the process of running a check easy.

For example, this sub-compartment is nicknamed "First-Aid Bag" and is located inside the "Rear Bay" compartment.

By giving the sub-compartment the name "Rear Bay: First-Aid Bag" and a nickname of simply "First-Aid Bag", the compartment heirarchy is represented in the Fire Station Desktop app.

This is how the compartment shows up in the Fire Station Desktop app.

Organizing Inventory

Inventory items and compartments can be viewed and re-organized using drag-and-drop. You can move items and compartments using this method.

To view the contents of a compartment, click the arrow on the left-side of a compratment.

To drag-and-drop a compartment, or an inventory item, click and hold the item's name then move your mouse to put it in its new location. A red line will indicate where the dragging item/compartment will be placed.

When moving an item or a compartment into another compartment, be sure to open the compartment that you want to drop into. When a compartment is closed nothing can be dropped inside of it. Instead, dropping below a closed compartment will place the dropped compartment/item below the compartment instead of inside the compartment.

Important Note: Be sure to click the "Save Inventory" button after organizing the inventory. The re-organized inventory is not saved until the "Save Inventory" button is clicked.

Uploading Photos

Photos may be uploaded for both inventory items and compartments. Photos are uploaded when creating a new item/compartment or by editing an existing item/compartment. To edit an item or a compartment click the gear on the ride-side of the item/compartment, then select the "Edit" option.

On both the edit compartment and item modal boxes there is a photos section at the bottom. Click the photo section or drag-and-drop a photo file onto the area indicated with dotted lines.

Once uploaded, the photos for a compartment or an item are displayed in the photos section.

Important Note: You must click "Save Inventory" after uploading photos for the inventory photos to be saved. The photos are not saved until the inventory is saved.

Deleting Inventory

To delete a compartment or inventory item, click the gear on the right-side of the compartment/item then select the "Remove" option.

Important Note: After deleting items or compartments, you must click the "Save Inventory" button to save the changes.

Start a New Check

When there is no apparatus check currently in progress, click the "New Check" button to begin the apparatus check. You must have the Apparatus Check Coordinator permission assigned to your user for this button to be available.

Fill out the details in the Start Check modal, then click "Start" to begin the apparatus check. Enter a scheduled date indicating when the apparatus check should begin. The scheduled date defaults to today.

After clicking "Start", you will be redirected to the new apparatus check.

Resuming a Check

When viewing the Overview screen of an apparatus that already has an apparatus check in progress, the status of the apparatus check is displayed. Click either of the "Resume Check" buttons to return to the current apparatus check.