Enter an Incident Report
Open a Call in the Editor
You must have Field Reports User to make these changes.
To enter an incident report for a new call:
- On a browser, go to https://field-reports.firestationsoftware.com. You may need to sign in.
- Click the "New Call" button on the top right of the Calls list.
- Select an Incident Date and click "Save" at the bottom of the form.
To edit a report for an existing call:
- On a browser, go to https://field-reports.firestationsoftware.com. You may need to sign in.
- Click the "Edit" link to the right of a pending call.
Use the Call Editor
There are four areas on the call editor screen.
Form
The center of the page shows the selected form. The validation status is indicated on each form to match the status in the left navigation menu.
Field Report Tray
The field report tray appears at the bottom of the editor. It shows notes from any field report linked to the call. The tray can be collapsed to show more of the selected form.
Saving and Validation
You can save the report at any time by clicking the "Save" button at the top of the page. When saved, the entire report is checked and validated based on the NFIRS validation rules (link). Any changes to the form are saved even if the report has validation errors.
Form/Folder Types
Forms are grouped into folders that represent NFIRS modules and module sections. There are three types of folders and they indicate which forms need to be completed. The NFIRS Incident Type in (1-Basic > Section C) primarily controls which forms must be filled out.
Required Folders
Forms in required folders must be completed and pass validation.
Optional Folders
Forms in optional folders do not need to be completed, but can be. By default, forms in optional folders are opted out of validation upon saving.
If you want to fill out an optional form section and validate the information, check off the opt-in checkbox at the top of the form. This changes the icon for the folder and it will behave like a required folder.
Disabled Folders
Forms in disabled folders do not need to be filled out and will not be validated.
Form/Folder Statuses
Forms and folders have a status that indicate which ones need to be completed. Each status has a symbol and an associated color. When you click the "Save" button at the top of the page, the entire report is checked and the status for each form is updated.
Complete
A green checkbox is displayed for forms that are filled out and valid. Once all required and opted-in forms are completed, the report can be exported.
Error
A yellow exclamation triangle is displayed for required or opted-in forms that are incomplete or invalid. These forms must be completed or corrected.
Pending
A blue circle is displayed for forms with pending changes that need to be saved.
Optional (Opted-Out) and Disabled
These statuses have no corresponding icon and will not change if information is entered and the report is saved.
